Procedure for Access of Business Entities to the Procurement of Finished Medicinal Products

1. Conditions for Concluding Agreements

1.1. Business entities are permitted to conclude an agreement if they:

• Hold a valid license for the relevant type of activity (wholesale or retail trade of medicinal products);

• Are not subject to sanctions or restrictions that prohibit business activities;

• Have not previously breached the terms and conditions for the supply of Products;

• Have successfully passed the internal counterparty verification procedure (DUE DILIGENCE).

2. Acceptance and Review of Orders

2.1. Orders are accepted exclusively from counterparties with whom a valid agreement has been concluded.
2.2. An order must contain:

• Full name of the Customer and the EDRPOU code (registration number);

• Product name;

• Quantity of products;

• Requested delivery date;

• Agreement details (reference number/date);

• Contact person of the Customer.

2.3. Sending an order does not guarantee automatic confirmation. Orders are reviewed within the approved volumes (pursuant to Art. 20-4 of the Law of Ukraine “On Medicinal Products” and Cl. 31-3 of the Licensing Conditions) within 2 (two) business days from the date the order was sent.

3. Forms and Methods of Ordering

3.1. Orders are submitted in electronic form via the PLACE AN ORDER tab.
3.2. Orders are accepted weekly.
3.3. Orders for the current week must be submitted no later than 12:00 PM on Friday.
3.4. Orders submitted after the specified deadline shall be deferred for consideration in the next period.

3.5. Sales Volume Restrictions: During a calendar year, the sale to a single business entity (including related entities under direct or indirect control) may not exceed 20% of the net income from the sale of such product for the previous calendar year in Ukraine.

• Note: Sales volumes for January and February 2025 are excluded from this calculation.

Exceptions (Volumes exceeding 20% are permitted if):

• There are no purchase applications from other business entities;

• The number of contracted counterparties is insufficient to ensure the purchase of the entire volume from the manufacturer/importer;

• As of the application date, all other applications from other entities within the volume limits have been satisfied.

Important: Sales exceeding the 20% threshold must ensure equal terms (price, payment terms, and delivery) in equivalent agreements concluded with buyers.

4. Order Approval

4.1. Approval is conducted after verifying product availability and compliance with the agreement terms and this Procedure.
4.2. Product supply is carried out exclusively under the following conditions:

• 100% advance payment of the product value;

• Minimum order volume corresponding to a pallet standard (pallet rate);

• Product quantity must be a multiple of a case (outer packaging).

4.3. Confirmation of the order is established by the Seller sending the relevant Proforma Invoice to the Buyer.